Diane is very competent and dependable. She has been working in the bookkeeping, finance, and records area for many years and does great work. Her services are recommended.
Monthly service · Flat monthly fee, quoted in writing
Monthly bookkeeping: you hand it off, I do the daily work
Once you hand your books off to me, the daily work is mine. Transactions come through the bank feed, I categorize them during the week, and anything I can’t place goes on a short list of questions for you. If something looks odd, I’ll call you. That gets the books off your desk so you can get back to the reason you started the business.
Call (417) 323-2629 or have me call you.
You get a financial package built for your business every month, and the price in writing before I begin any work. I do this in QuickBooks Online, month after month, for clients across the United States from my office in the Springfield area. Most of my monthly clients came over after a cleanup or a catch-up, because once the books are finally right they don’t want them sliding again.
What happens every month
- Every transaction entered and categorized in QuickBooks Online, in the right account, every time.
- Every bank and credit card account reconciled to the statement, to the penny, with the reconciliation reports in your package.
- Every payroll transaction recorded and reconciled from your payroll provider, so wages and payroll taxes land in the right accounts and tie to the bank.
- Profit & Loss, what you earned and what it cost you.
- Balance Sheet, what the business owns and owes.
- Statement of Cash Flows, where the money actually went.
- Profit & Loss by job, when your business needs job costing.
Your bank feeds run into QuickBooks on their own. I categorize during the week so nothing piles up, and if I can’t tell what a charge was for, I’ll ask you instead of guessing. I reconcile every account when the month closes, and when your payroll provider runs payroll I record and reconcile those transactions that same week.
Your package is built for your business. Not everybody gets the same reports, and a contractor billing job by job needs one a one-person shop doesn’t. I set up a shared Google Drive folder when we start, and your package lands there by the 15th. You drop your statements, receipts, and anything else I ask for in the same folder. That cuts the email way down, and financial documents are safer in a shared folder than in an inbox.
Want to talk the numbers through? We’ll do a 15-minute call. Some clients take it every month, some twice a year. Both are fine with me.
What the reports tell you
Profit & Loss. What came in and what went out over the month, grouped so you can see which parts of the business carry their weight. When a client tells me the business "feels busy but broke," this is the report that explains why.
Balance Sheet. Bank balances, equipment, credit cards, loans, and what’s left over for you. It’s the first report a lender asks for.
Statement of Cash Flows. Where did the money go? Profit on paper and cash in the bank are two different things, and this report shows what happened in between. If you’ve had a profitable month and still came up short at the bank, this is where you find out why.
Profit & Loss by job. The same information the overall Profit and Loss gives you, broken out with more detail for each specific job. If you bill job by job, this is the one that tells you which jobs paid and which ones just kept you busy. My job costing guide walks through how it works.
Who this fits
My monthly clients are small operations, some around Springfield and some in other states. A lot of them are in a handful of industries I know well:
Coming from a mess?
That’s the usual path. Most of my monthly clients didn’t start with tidy books. They started with a cleanup because the file was wrong, or a rebuild because the file was behind. Both end in the same place: books that are current and reconciled. From there you can hand me the keys or take it back yourself. Nobody has to stay on monthly after a project, though most people do.
How the monthly quote is built
Monthly bookkeeping is a flat monthly fee, quoted in writing after a free review of your file. The number comes from your file: how many bank and credit card accounts I reconcile, how many transactions run through them in an average month, whether payroll goes through the books and how often, whether you carry inventory, what other software the business runs on, and how your industry is put together. A property manager with trust accounts and a dozen cards costs more than a one-person shop with one checking account and one card. Accounts payable, accounts receivable, state sales tax filings, inventory, and 1099 prep and e-filing sit outside the base fee. Each one gets priced separately, and it’s all in the engagement letter before I start. The pricing page walks through everything that moves the number.
Before I put a range on anything I’ll ask for three to six months of your most recent bank and credit card statements. That’s what shows me an average month.
How we get to a price
You get an estimated range on the free call, once I’ve seen three to six months of your statements. If it works for you, I write it up as a proposal and we go through it together on Zoom, or in person if you’re close by. I’d rather look at the number with you than read it to you over the phone. Then it comes to you by email and you reply approving the price.
How billing works
A formal engagement letter goes out for signature after that, and it spells out the scope and the fee. The monthly fee is billed on the 1st. Either of us can end the arrangement with 30 days’ written notice, and your QuickBooks file stays yours either way.
Reviews
5 out of 5 stars
5 out of 5 stars
What people say about working with me
Accurate. Conscientious, honest and punctual, definitely takes great pride in her work.
Questions
Questions I hear a lot
When do I get my reports?
By the 15th. I reconcile your accounts at month close first, because reports built on numbers nobody reconciled don’t tell you much. Once everything ties to the bank, I build your package and put it in the Google Drive folder we share, so you can pull it up any time instead of digging through email.
What do you need from me?
Accountant access to your QuickBooks Online file, and read-only online access to every bank and credit card account so I can pull statements, not just the busy ones. If you carry inventory, I need a count and a value. Tell me what other software the business runs on too, a point of sale or a property system, so I know what feeds the file on its own. After that it’s whatever I ask you to drop in our shared Google Drive folder, and answers to a short list of questions I send each month. That list is usually a handful of transactions I couldn’t place on my own. Most clients spend well under an hour a month on their end.
Who runs payroll?
Your payroll provider runs payroll, whether that’s QuickBooks Payroll or another service. I record and reconcile every payroll transaction in your books, so wages, payroll taxes, and the bank drafts all line up at month close.
Can I cancel?
Yes. Monthly service runs month to month under a written engagement letter, with the fee billed on the 1st, and either of us can end it with 30 days’ written notice. No long contracts. If you leave, the QuickBooks file is yours. You take it with you.
Do you talk to my CPA at year-end?
That’s your call. Your CPA files the return, and what they need is a reconciled, tax-ready file with clean reports behind it. That’s the part I do. The year-end package comes to you, and most owners pass it along themselves. If you’d rather I deal with your CPA directly and answer their questions about how something got recorded, say the word and that’s how we’ll run it. If you don’t have a CPA, I work alongside several firms and I’ll introduce you.
Do you work with businesses outside Missouri?
Yes. I work in QuickBooks Online over Zoom and the phone, so I keep books for clients across the United States from the Springfield, Missouri area. If you’re around Springfield and would rather meet in person now and then, that’s easy to arrange.
A Form 990 on extension is due November 16, 2026. Your CPA needs reconciled, fund-level books to finish it, and that’s the part I do.
Filed an extension for 2025? Those returns are due October 15, 2026. Your CPA needs a reconciled 2025 file before then, and the sooner I see it the more room we both have.
1099s for your subs and vendors are due February 1, 2027, and they’re built from a full year of entered payments. If 2026 is behind, the last weeks of the year are the time to catch it up.
1099s for your subs and vendors are due February 1, 2027, the same day your payroll provider sends W-2s. If the 2026 books aren’t entered yet, that’s the first thing I’d fix.
S corporation and partnership returns are due March 15, 2027. Your CPA needs a reconciled 2026 file to file on time.
Individual returns are due April 15, 2027. A reconciled 2026 file is what your CPA needs to file, or to file the extension with real numbers.
Talk to me
Want a second set of eyes on your books?
On a free 30-minute call, you’ll hear plainly what shape your books are in and what I’d recommend. You don’t sign or owe anything unless you decide to go ahead.
A Form 990 on extension is due November 16, 2026. Your CPA needs reconciled, fund-level books to finish it, and that’s the part I do.
Filed an extension for 2025? Those returns are due October 15, 2026. Your CPA needs a reconciled 2025 file before then, and the sooner I see it the more room we both have.
1099s for your subs and vendors are due February 1, 2027, and they’re built from a full year of entered payments. If 2026 is behind, the last weeks of the year are the time to catch it up.
1099s for your subs and vendors are due February 1, 2027, the same day your payroll provider sends W-2s. If the 2026 books aren’t entered yet, that’s the first thing I’d fix.
S corporation and partnership returns are due March 15, 2027. Your CPA needs a reconciled 2026 file to file on time.
Individual returns are due April 15, 2027. A reconciled 2026 file is what your CPA needs to file, or to file the extension with real numbers.
I’ll call you back within 15 to 20 minutes during the day.