Outstanding service. Diane provides clear communication, precise bookkeeping, and dependable support. I would highly recommend her services and expertise.
Monthly service · Flat monthly fee, quoted in writing
Monthly bookkeeping, kept current and reconciled every month
Most of my clients end up here. Some start on day one. Plenty come over after a cleanup or a catch-up, because once the books are finally right they don’t want them sliding again. I keep them current in QuickBooks Online, month after month, for clients across the United States from my office in Ash Grove, Missouri.
Call (417) 323-2629 or have me call you.
You hand off the categorizing, the reconciling, the payroll entries, and the reports. You get three reports a month. When a number looks odd, I call you. You get the price in writing before I touch anything.
What happens every month
- Every transaction entered and categorized in QuickBooks Online, in the right account, every time.
- Every bank and credit card account reconciled to the statement, to the penny.
- Every payroll run recorded from your payroll provider, so wages and payroll taxes land in the right accounts and tie to the bank.
- Profit & Loss, what you earned and what it cost you.
- Balance Sheet, what the business owns and owes.
- Statement of Cash Flows, where the money actually went.
Your bank feeds run into QuickBooks on their own. I categorize during the week so nothing piles up, and I reconcile every account when the month closes. When your payroll provider runs payroll, I record the run that same week. Your three reports land in your inbox by the 15th. Want to talk through them? We’ll do a 15-minute call. Some clients take it every month, some twice a year. Both are fine with me.
What the reports tell you
Profit & Loss. What came in and what went out over the month, grouped so you can see which parts of the business carry their weight. When a client tells me the business "feels busy but broke," this is the report that explains why.
Balance Sheet. Bank balances, equipment, credit cards, loans, and what’s left over for you. It’s the first report a lender asks for.
Statement of Cash Flows. Where did the money go? Profit on paper and cash in the bank are two different things, and this report shows what happened in between. If you’ve had a profitable month and still came up short at the bank, this is where you find out why.
Who this fits
My monthly clients are small operations, some around Springfield and some in other states. A lot of them are in a handful of industries I know well:
Coming from a mess?
That’s the usual path. Most of my monthly clients didn’t start with tidy books. They started with a cleanup because the file was wrong, or a rebuild because the file was behind. Both end in the same place: books that are current and reconciled. From there you can hand me the keys or take it back yourself. Nobody has to stay on monthly after a project, though most people do.
How the monthly quote is built
Monthly bookkeeping is a flat monthly fee, quoted in writing after a free review of your file. The number comes from your file: how many bank and credit card accounts I reconcile, how many transactions run through them in a normal month, whether payroll goes through the books and how often, whether I’m paying bills or sending invoices out of QuickBooks, and how your industry is put together. A property manager with trust accounts and a dozen cards costs more than a one-person shop with one checking account and one card. The pricing page walks through everything that moves the number.
How billing works
Before any work starts you get a written engagement letter that spells out the scope and the fee. The monthly fee is billed on the 1st. Either of us can end the arrangement with 30 days’ written notice, and your QuickBooks file stays yours either way.
Reviews
5 out of 5 stars
5 out of 5 stars
What people say about working with me
Diane is very competent and dependable. She has been working in the bookkeeping, finance, and records area for many years and does great work. Her services are recommended.
Questions
Questions I hear a lot
When do I get my reports?
By mid-month, usually around the 15th. I reconcile your accounts at month close first. Reports built on numbers nobody reconciled don’t tell you much. Once everything ties to the bank, your Profit & Loss, Balance Sheet, and Cash Flow land in your inbox.
What do you need from me?
Accountant access to your QuickBooks Online file, read-only online access to your bank and credit card accounts so I can pull statements, and answers to a short list of questions I send each month. That list is usually a handful of transactions I couldn’t place on my own. Most clients spend well under an hour a month on their end.
Who runs payroll?
Your payroll provider runs payroll, whether that’s QuickBooks Payroll or another service. I record every run in your books and reconcile it, so wages, payroll taxes, and the bank drafts all line up at month close.
Can I cancel?
Yes. Monthly service runs month to month under a written engagement letter, with the fee billed on the 1st, and either of us can end it with 30 days’ written notice. No long contracts. If you leave, the QuickBooks file is yours. You take it with you.
Do you talk to my CPA at year-end?
Yes, that’s part of the service. Your CPA files the return. I hand them a reconciled, tax-ready file, clean reports, and answers to any question about how something got recorded. If you don’t have a CPA, I work alongside several firms and I’ll introduce you.
Do you work with businesses outside Missouri?
Yes. I work in QuickBooks Online over Zoom and the phone, so I keep books for clients across the United States from Ash Grove, Missouri. If you’re around Springfield and would rather meet in person now and then, that’s easy to arrange.
A Form 990 on extension is due November 16, 2026. Your CPA needs reconciled, fund-level books to finish it, and that's the part I do.
Filed an extension for 2025? Those returns are due October 15, 2026. Your CPA needs a reconciled 2025 file before then, and the sooner I see it the more room we both have.
1099s for your subs and vendors are due February 1, 2027, and they're built from a full year of entered payments. If 2026 is behind, the last weeks of the year are the time to catch it up.
1099s for your subs and vendors are due February 1, 2027, the same day your payroll provider sends W-2s. If the 2026 books aren't entered yet, that's the first thing I'd fix.
S corporation and partnership returns are due March 15, 2027. Your CPA needs a reconciled 2026 file to file on time.
Individual returns are due April 15, 2027. A reconciled 2026 file is what your CPA needs to file, or to file the extension with real numbers.
Talk to me
Want a second set of eyes on your books?
The first look at your file is free and there's no obligation. If I'm not the right fit for your business, I'll tell you that too.
A Form 990 on extension is due November 16, 2026. Your CPA needs reconciled, fund-level books to finish it, and that's the part I do.
Filed an extension for 2025? Those returns are due October 15, 2026. Your CPA needs a reconciled 2025 file before then, and the sooner I see it the more room we both have.
1099s for your subs and vendors are due February 1, 2027, and they're built from a full year of entered payments. If 2026 is behind, the last weeks of the year are the time to catch it up.
1099s for your subs and vendors are due February 1, 2027, the same day your payroll provider sends W-2s. If the 2026 books aren't entered yet, that's the first thing I'd fix.
S corporation and partnership returns are due March 15, 2027. Your CPA needs a reconciled 2026 file to file on time.
Individual returns are due April 15, 2027. A reconciled 2026 file is what your CPA needs to file, or to file the extension with real numbers.
I'll call you back within 15 to 20 minutes during the day.